Onehub

Onehub is a cloud-based file storage and sharing platform that serves three overlapping use cases: general secure cloud storage, white-labeled client portals, and virtual data rooms. It's been around long enough to count Starbucks, Dell, the Seattle Seahawks, AARP, and Whole Foods among its customers — credible enterprise validation for a platform that also works for smaller teams.

What It Does

At its core, Onehub organizes files into "Workspaces" — isolated environments you can brand and share with clients or internal teams. Each Workspace supports granular role-based permissions (Viewer, Creator, Moderator, Administrator) at the workspace, folder, or even individual file level. External clients can be given limited access (view-only, download-only) without counting as paid users, which is a meaningful cost advantage for agencies or consultants sharing files with many clients.

Beyond basic file sharing, Onehub doubles as a virtual data room for M&A, legal, or fundraising scenarios. The Data Room Edition adds stealth mode (collaborators can't see each other), document watermarking, automatic numerical indexing, non-disclosure agreements, and full audit trails — features that distinguish it from generic cloud storage.

Pricing

Plans are billed per user per month, with up to 20% off on annual billing:

• Standard — $12.50/user/month (annual) or $15/month. Minimum 3 paid users. Up to 200 total users, 50 Workspaces, 1 TB storage. No custom domain or white label.
• Advanced — $20/user/month (annual) or $25/month. Minimum 5 paid users. Up to 1,000 total users, 200 Workspaces, unlimited storage. Custom domain and white label available as a $100/month add-on. Adds password-protected links, two-factor authentication enforcement, full-text search, DocuSign integration, audit trails, and FTP support.
• Data Room Edition — $300/month flat (annual) or $375/month. Includes 5 paid users, same user/workspace limits as Advanced, white label included at no extra cost, plus all data room security features and dedicated support with 24/7 phone access.
• Enterprise — custom pricing, unlimited users, workspaces, and storage.

Non-profits and schools get a 20% discount on request. All plans include a 14-day free trial.

The per-user pricing can get expensive quickly for teams with many internal collaborators, though external viewers and downloaders don't count as paid users unless they're invited to three or more Workspaces.

Customization and Branding

White labeling is a genuine strength. You can apply your logo, brand colors, and a custom domain so the portal feels like your own product. Branding carries through to sign-in pages and email notifications. You can also embed sign-in forms directly on your own website and configure workspace-level agreements (essentially custom NDAs users must accept before accessing content).

Integrations

Onehub integrates with Microsoft Office Online and Google Drive for simultaneous collaborative editing. DocuSign integration is available on Advanced and above. There's an FTP gateway for bulk uploads. The integration list is narrower than tools built around project management or CRM workflows — Onehub is squarely focused on secure file exchange rather than being a hub for your entire client relationship.

Limitations

Onehub is a file sharing and data room platform first — it doesn't offer task management, client onboarding flows, invoicing, or messaging beyond basic comments. If you need a full client portal with project tracking or billing, you'll want a more comprehensive tool. The Standard plan's 1 TB storage cap and lack of white labeling may also be a dealbreaker for agencies who need branded portals from day one without paying for Advanced plus the white label add-on (effectively $20+/user plus $100/month).

Who It's For

Onehub fits best for businesses whose primary client portal need is secure document exchange — accounting firms sharing financial files, legal teams managing due diligence, or agencies delivering assets to clients. The Data Room Edition is purpose-built for deal-making scenarios. Teams that need a broader client collaboration platform may find it too narrowly focused.