ShareFile vs Onehub: Which Is Better?
Enterprise file sharing and virtual data room platforms compared.
Tom Bradley
2026-02-27
ShareFile and Onehub both offer secure cloud storage and client portals, but they've evolved in notably different directions—ShareFile toward regulated-industry workflow automation, Onehub toward clean file sharing and virtual data rooms.
Quick Comparison
| ShareFile | Onehub | |
|---|---|---|
| Starting price | $17.60/user/month | $12.50/user/month (annual) |
| Minimum users | 3 | 3 |
| E-signatures | Built-in (up to 100k/month) | DocuSign integration only |
| Storage | 1 TB per license | 1 TB (Standard), unlimited (Advanced+) |
| Data room | $75/user/month (5-user min) | $300/month flat rate |
| Custom domain | Included on Premium+ | $100/month add-on (Advanced) |
| Compliance | HIPAA, FINRA, SEC, SOC 2, GDPR | Enterprise-grade security |
| Workflow automation | Yes (Premium+) | No |
| Free trial | Yes | 14-day free trial |
ShareFile
ShareFile has been around long enough to accumulate a deep feature set aimed squarely at professional services firms—accountants, lawyers, financial advisors, and healthcare providers. It's now owned by Progress Software, and the roadmap reflects enterprise priorities.
Pricing tiers: - Advanced — $17.60/user/month: Encrypted file sharing, secure email integration, real-time co-editing, granular access controls - Premium — $27.50/user/month: Client portals, e-signatures, document request lists, task management, workflow automation, AI-powered document tools, HIPAA/FINRA/SEC compliance - Industry Advantage — $45.83/user/month: Everything in Premium plus accounting-specific templates, pre-configured tax workflows, bulk client onboarding, CCH/Drake/Lacerte import support - Virtual Data Room — $75/user/month (5-user minimum): Granular permissions, real-time audit trails, watermarking, NDA enforcement
What sets ShareFile apart is how much it does beyond file storage. The Premium tier includes native e-signatures with no per-signature limits (up to 100,000 documents/month at the account level), document request lists for chasing client materials, project workspaces with task management, and AI-powered document generation. The Industry Advantage tier adds pre-built tax engagement templates that auto-populate with client data and send e-signature requests automatically—a legitimate time-saver for accounting practices during busy season.
Compliance support is thorough: ShareFile includes HIPAA Business Associate Agreements, FINRA and SEC alignment for financial services, SOC 2 Type II, and GDPR. It integrates with Microsoft 365, Google Drive, Gmail, QuickBooks, and Zapier (4,000+ apps).
The main limitations: ShareFile's pricing adds up quickly when you factor in the 3-user minimum and the cost per seat. The VDR tier at $75/user means a 5-user team pays $375/month minimum. The accounting-specific tier at $45.83/user is specialized enough that non-accounting firms won't benefit from what they're paying for.
Onehub
Onehub has focused on doing secure file sharing and client portals well without getting complicated. More than a million users trust it, including recognizable names like Starbucks, Dell, and the Seattle Seahawks. It's positioned as a cleaner, more affordable option for teams that don't need heavy workflow automation.
Pricing tiers: - Standard — $12.50/user/month (annual): 3-user minimum, 200 total users, 50 workspaces, 1 TB storage, enterprise security, basic features - Advanced — $20/user/month (annual): 5-user minimum, 1,000 total users, 200 workspaces, unlimited storage, full text search, DocuSign integration, audit trails, FTP support; custom domain/white label available as a $100/month add-on - Data Room Edition — $300/month flat (annual): 5 users included ($20/additional), unlimited storage, stealth collaboration, document watermarks, automatic indexing, NDAs, 24/7 phone support - Enterprise — Custom pricing: Unlimited users and workspaces, unlimited storage, custom domain/white label included
Onehub's pricing model is friendlier than ShareFile's in one important way: viewers, downloaders, and printers don't count as paid users. You pay for collaborators with editing or administrative access, not for every client who needs to view a file. This can significantly reduce costs when you have many external stakeholders with read-only access.
The Data Room Edition's flat $300/month pricing is a meaningful advantage for larger teams. ShareFile's VDR at $75/user would cost $750/month for 10 users; Onehub's data room handles that same team for $300 plus $100 for the extra five users, totaling $400/month.
Onehub's data room features include stealth mode (anonymous collaboration so bidders can't see each other), automatic numerical indexing, workspace-level NDAs, and document watermarking. The security model is role-based with granular folder and file-level permissions. What it lacks: there's no native e-signature workflow, no task management, and no document request automation. For file-centric workflows, that's fine—for client engagement management, it's a notable gap.
When to Choose ShareFile
ShareFile is the better choice if your work involves regulated industries or structured client workflows. Accounting firms managing tax engagements will find the Industry Advantage tier's pre-built templates and bulk onboarding genuinely valuable. Healthcare providers need HIPAA BAAs. Financial services firms need FINRA alignment. And any professional services team that's currently managing document requests via email threads will benefit from ShareFile's native request lists, task assignments, and e-signature collection—all in one place.
If you're replacing a combination of a file storage tool, an e-signature tool, and a task manager, ShareFile's Premium tier at $27.50/user likely consolidates that stack cost-effectively.
When to Choose Onehub
Onehub is the stronger pick for teams that primarily need secure file sharing and clean client portals without complex workflow requirements. Its flat-rate Data Room Edition makes it especially competitive for M&A teams, fundraising processes, or any deal flow that needs stealth collaboration, NDAs, and audit trails at a predictable cost.
The viewer/downloader free-user model also makes Onehub more economical when your internal team is small but your external stakeholder list is large. If you're a 5-person team sharing materials with 50 clients who only need to view and download files, you're paying for 5 seats—not 55.
Onehub's 14-day free trial and straightforward setup ("get up and running in minutes") make it lower-friction to evaluate, and the non-profit and school discount (20% off) is a practical consideration for those organizations.
Bottom Line
These tools serve genuinely different buyers. ShareFile is a workflow platform that happens to include file sharing—built for firms in regulated industries that need e-signatures, compliance coverage, document request management, and client engagement tools in a single product. The cost reflects that depth. Onehub is a file sharing and storage platform that happens to include solid client portals and a well-priced virtual data room—better suited to teams whose primary need is secure, organized file exchange rather than end-to-end client engagement management.
If you need e-signatures and workflow automation, choose ShareFile. If you need clean, secure file sharing with a predictable data room cost, Onehub delivers more value per dollar.